If you’ve spent any time on the road for work you know that little disasters can derail your entire trip, but it doesn’t have to be that way. With a little extra forethought, and some assistance from a Travel Management Company you’ll navigate even the most challenging of travel scenarios.
1. Passport and Visa Issues
Losing a passport can wreak havoc on any trip. Many times this occurs because the traveler thinks they’re being smart by taking their passport everywhere with them, but unless you’re staying in a questionable dorm or hostel, the hotel safe will be infinitely more secure. However, it doesn’t hurt to carry a copy of your passport with you.
If you do lose it, know ahead of time where your local embassy is in the city and head there immediately. Even the fastest moving processes will still likely take several days.
Also, plan ahead. Make sure your passport is at least 6 months from expiration and give yourself plenty of time beforehand to potentially send out a passport for several months in order to obtain a visa.
Once you land tuck your passport away for safety
2. Lost Luggage
We’ve all been there, but losing your luggage still always comes as a surprise ready to turn your entire trip upside down. The immediate fix to this is to ditch checked baggage entirely and instead opt for just a small carry-on. Unfortunately that isn’t always possible.
If you have to bring a checked bag it really is imperative to put everything remotely essential or valuable into your carry-on, including a change of clothes and anything vital for doing your job abroad.
Make sure to take a picture, or at least note, what’s in your checked bag so you can accurately describe your luggage should it get lost. And don’t be afraid to contact your representative at your TMC to help you track your bag down so you can focus on the trip instead.
When it comes to packing for business, think small
3. Not Knowing Anything about Local Culture
This can lead to anything from simply embarrassing yourself to losing business because of a cultural misunderstanding. So before you head out to a different country make a point to quickly research dress norms, tipping and eating etiquette, business practices like preferences between written vs. handshake agreements, or ‘Western’ pricing structures vs. bartering for goods.
And while learning an entire new language might be impractical for your busty schedule, picking up a few key phrases will only be beneficial and convey respect to your hosts. Also make a point to read up on local news and events to help you understand the culture better as well as make conversation during shared dinners, meetings, and car rides.
4. Missing or Delayed Flights
Obviously the best way to avoid missing a flight is to plan ahead, and even though it can be frustrating to wait around an airport, leave with more than enough time to spare. You should also shave off some serious time by enrolling in TSA Pre-Check to skip the endless security lines.
If you still miss your flight or it’s too delayed to work for your schedule then contact your TMC representative instead of waiting in line at the kiosk or trying to call the airline directly. They have priority access to airlines so you’ll get a new flight reserved much faster.
So you just missed your flight, now what?
5. Getting Sick
No one plans to get sick, but interrupted sleep, enclosed transportation, and foods you aren’t accustomed to can really do a number on the human body.
Be as proactive as possible before and during your trip by doing common-sense things to stay healthy. Get as much sleep as possible, stay well hydrated (which actually means drinking even more than normal to balance out the dryness of air travel) and opt for bottled water. Also eat thoroughly washed and cooked food and frequently wash your hands.
Many companies will also offer access to things like Z-packs and digestion-aiding medication, so look into what yours can provide.
However if things do go wrong, make sure that you have travel insurance and find out exactly what it covers in regards to having to go to a hospital or ER. You don’t need to be focused on costs when you should be concentrating on getting healthy.
For more travel tips and ways to ease your corporate travel problems, contact a UNIGLOBE Travel Designers travel expert at 614-237-4488 or email@example.com today.