Like many small businesses, yours probably spends a considerable amount on corporate travel and your expenses are only set to increase. But are you getting the best possible rates and do you really know where your travel dollars are actually going?
Studies have shown that small businesses actually outspend their larger counterparts per person when it comes to travel, but it’s not that they’re not getting better flights, rentals, or hotels, it’s that small businesses often opt out of using a Travel Management Company because they think they’re too small to use a TMC’s services. But we can assure that that no business is too small to benefit from the advantages that a TMC provides. Most of our corporate clients are small businesses, some as small as three employees, and seeing travel savings of 20-30% makes a very serious difference in their bottom line.
So how are a business’ travel expenses being squandered when they don’t use a TMC? Here are the three big culprits of waste:
If you have limited employees at your disposal then the last thing you need is having one of them taking precious work hours to attempt to play travel agent for the company. Experts at TMCs know the system inside and out and can find that “sold out” plane ticket or hotel room you desperately need in just a fraction of the time it would take you. Once they get to know your company’s needs, budget constraints, and travel policies they will make booking, tracking, and staying in-line financially a breeze for you.
Why waste time on coordinating travel? Your job keeps you busy enough
2. Inability to Get Preferred Rates
Not to toot our own horn, but Travel Management Companies are very well-connected. We’ve personally spent decades nurturing partnerships and annually leveraging billions to negotiate rates to allow you and your business to get the best possible rates and packages.
We’re a preferred agency with the three big airlines- Delta, United, and American, so we’re able to ask for things and call in favors that are never available to the general public like change fee waivers, name changes, advance purchase waivers, and seat assignments. We also partner with Hertz, Enterprise and National car rentals to get you corporate discounts and to assist you with any direct billing negotiations.
And beyond transportation discounts, we belong to the Radius Hotel Consortium and Global Hotel Program that allows us to give you the most competitive hotel rates available in more than 39,000 hotels worldwide, with an average 10% savings on many major hotel brands. In addition to the best rates we procure the perks for you too, like complimentary breakfasts, ground transportation, and health club access.
3. Unexpected Costs
What often drive up expenses are the unexpected and “little” things. Baggage and change fees, surprise rental costs, taxes, and visa entry charges are just a few of the costs that small companies tend to overlook when planning. But since business travel is our business we know to incorporate these unforeseen expenses into your travel policy (or just avoid them entirely through our vendor connections) so you know you’re on track long before you ever leave home.
Don’t stress, travel is supposed to be fun.
If you’ve started to feel that travel is consuming too much of your company’s budget (and time) then it might be time to contact an expert at a Travel Management Company, no matter your size. Because isn’t it time you stop wasting your resources trying to plan corporate travel by yourself?
At UNIGLOBE Travel Designers we provide 24/7 team availability so your travelers are never stranded, technology that provides quality checks, fare tracking for price decreases, and outstanding customer service from start to finish. Contact us at 614-237-4488 or email@example.com today to find out what you can save and gain by using a TMC.