Studying abroad is an amazing opportunity for students to see the world and experience different cultures. There are plenty of resources out there that tell students how to make the most of their study abroad experience and better absorb every facet of a new country, but not so many resources that advise on the best way to plan and create those unforgettable moments for your students.
As a coordinator, not only are you in charge of arranging travel and creating an itinerary to compliment this once-in-a-lifetime opportunity, but you also want to ensure your students and faculty are safe. So how do you manage all this? That’s easy! Just turn over the planning to a travel management company; here are our top 5 reasons to let the experts handle it.
We have experience coordinating large groups. UTD’s study abroad groups tend to average around 30, but can be upwards of 100 travelers. They generally last between 10-21 days and are more controlled and focused than ordinary travel, requiring precise planning of flights, tours, and day-to-day transport to get the students around without wasted time.
Make sure your students’ travel experience is picture perfect
We have connections. Our travel experts have built strong relationships with vendors across the globe and we’re able to leverage those connections to provide you or your student with the best travel experience possible.
You don’t even need to come up with an itinerary. We communicate your group’s needs and wants directly to vendor partners and tour operators in your host city to develop the most thorough day-to-day itinerary possible, all while remaining mindful of the specific educational and cultural touchstones you’re looking to focus on.
We have your back. If anything were to go wrong, we’re always on call with our 24/7 rescue service. Beyond that we also offer travel insurance, crisis management reporting, and text alerts for everything from flight delays to notice about dangerous situations in the area. No one likes to think about what can go wrong, but it’s good to know you’ll be protected.
We all want to make sure everyone has fun, but stays safe out there
We can help negotiate group rates and payment plans. We’re able to acquire group rates on flights as long as the group is at least 10 people, and group rates on hotels for 10 room minimums that can help rack up profound savings in the end. We can also get you booked months in advance for a smaller deposit so you don’t have to worry about paying the full amount off until shortly before the trip begins, leaving you more time for thoughtful budgeting.
Coordinating a study abroad program is time consuming. It can be a frustrating and confusing process. However, travel management companies like UNIGLOBE Travel Designers are here to ease the pain. We’ll get you there making the process as seamless as possible plus provide you with the safety and savings you need.
For more information on arranging even the most intricate student travel, contact our travel experts at 614-237-4488 or firstname.lastname@example.org and get started planning your trip today.